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How to Plan a Themed Virtual Coffee Session

How to Plan a Themed Virtual Coffee Session

Missing those office coffee breaks where you could catch up with colleagues and bond over a cup of joe? With the rise of remote work, virtual coffee sessions have become the new norm for team gatherings. But why settle for a regular coffee break when you can plan a themed virtual coffee session that will leave everyone buzzing with excitement? In this guide, we’ll show you how to plan and host a themed virtual coffee session that will delight your team and spark connection from afar.

Choose a Fun Theme

The key to a successful themed virtual coffee session is choosing a fun and engaging theme that will capture everyone’s interest. Whether it’s a movie night, a tropical luau, or a retro 80s party, pick a theme that resonates with your team and sparks creativity. The possibilities are endless, so don’t be afraid to get creative and think outside the box!

Plan Engaging Activities

Once you’ve chosen a theme, it’s time to plan some engaging activities to keep everyone entertained during the virtual coffee session. From costume contests and trivia games to themed discussions and virtual talent shows, there are plenty of ways to inject fun and excitement into the event. Be sure to tailor the activities to fit the theme and encourage participation from all team members.

Set the Mood with Decor and Music

To create an immersive experience, set the mood with decor and music that complements the theme of your virtual coffee session. Use virtual backgrounds, props, and themed decorations to transform the virtual space and transport participants to a different world. Play themed music or sound effects in the background to enhance the ambiance and add to the overall atmosphere.

Promote Interaction and Engagement

Encourage interaction and engagement among team members by incorporating interactive elements into the virtual coffee session. Use breakout rooms for small group discussions or icebreaker activities, and encourage team members to share stories, anecdotes, and experiences related to the theme. Foster a sense of community and connection by creating opportunities for team members to interact and bond in a fun and lighthearted setting.


Now, let’s take a look at how MOVE, an outsourcing partner, planned and executed their themed virtual coffee session.

MOVE’s Hollywood-themed Virtual Coffee Session

Lights, Camera, Action! MOVE recently hosted a Hollywood-themed virtual coffee session that was a blockbuster hit with their remote workforce. The event, held on April 19th at 7AM PST, transported team members to the glitz and glamour of Tinseltown with a lineup of exciting activities and surprises.

Here’s what was in store for attendees:

  • Dinner’s on Us: Each member received $10 to indulge in their favorite movie-watching munchies.
  • Costume Contest: Team members dressed up as their favorite movie characters and competed for the title of Best Dressed. The winner walked away with a cool Php200 prize.
  • Character Showcase: Team members introduced themselves and their characters in style, sharing fun facts and trivia about their favorite movie personas.
  • Movie Mania Trivia: Team members put their movie knowledge to the test with thrilling trivia games and challenges by group.
  • Awarding Extravaganza: The event concluded with an awarding extravaganza, where outstanding team members were honored for their creativity and contributions.

Final Thoughts

By planning a themed virtual coffee session filled with engaging activities and opportunities for bonding, MOVE was able to bring its remote workforce together and create lasting connections across time zones. So, the next time you’re planning a virtual coffee session for your team, don’t be afraid to get creative and think outside the box. With the right attitude and activities, you can turn an ordinary gathering into an unforgettable experience that strengthens bonds and fosters camaraderie among team members.